MINUTES
The Village of Evendale
Regular Council Meeting
July 8th, 2010
Public Hearing was open by Mayor Apking regarding the 2011 Tax Budget. No comments were made. A motion to close the public hearing was made by Mr. Vonderhaar and seconded by Mr. Lohmeier and unanimously approved.
The Village of Evendale Regular Council Meeting was called to order by Mayor Apking at 7:00pm.
Roll call- The following Council members were present: Ms. Carolyn Smiley-Robertson, Mr. Stiney Vonderhaar, Mr. John Ranz, Jr., Mr. Bill Puthoff, Mr. Chris Schaefer, and Mr. Doug Lohmeier. Also present: Village Engineer, James Jeffers; Village of Evendale Fire Chief, Rick Cruse; Police Chief Niel Korte; Recreation Manager, Dave Nichols, Village Solicitor, Tim Burke; and Village Clerk, Barb Rohs.
The Mayor presented Ord. #10-39 ORDINANCE APPOINTING WILLIAM G. LANTRY AND DOUGLAS L. ABRAMS, JR. AS POLICE SERGEANT EFFECTIVE JULY 9TH, 2010, AND DECLARING AN EMERGENCY. A motion to read Ord. #10-39 by title only was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #10-39 was made by Mr. Lohmeier, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. A motion to adopt Ord. #10-39 as an emergency was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ord. #10-39 adopted as an emergency. Oaths and introductions were completed.
Mayor Apking presented the consent calendar. Mr. Puthoff made the motion to accept the consent calendar seconded by Mr. Lohmeier and unanimously approved
Mayor Apking stated that there has been an application for a liquor license transfer to a business located in Evendale by Steve Griewe. No council members requested a public hearing. Police Department did not object with transfer of the liquor license.
Committee Reports:
Police and Fire: No Report
Finance, Administration, Recreation, Service, Engineering and GHF Committee: Mr. Schaefer went through the Village’s finances. Earnings tax was down significantly in June but would like to wait to see if this is a trend or it will pick up next month.
Ms. Smiley-Robertson would like to know if this trending continues if the Village should start to develop a contingency plan. Ms. Smiley-Robertson does not want the surplus to get below a certain level.
Mr. Ranz stated he is uncomfortable with the surplus shrinking again this year. He feels council needs to agree on the surplus level. Mr. Snyder went through the financial projections with council. He stated that the Village reports cash in two ways. Encumbered Cash, which is equal to cash in the bank less outstanding checks and unencumbered cash, which is encumbered cash less outstanding purchase orders. Funds encumbered by purchase orders in one year and carried over to the next year can only be expended for the exact items list on the purchase order. If the cost of an item on an encumbered purchase order actually costs less than the amount on the purchase order, the extra funds are called prior excess and increase the unencumbered cash balance.
Discussion Property Maintenance Code Revisions: Mr. Burke will create a list for council to compare current and proposed zoning code. It will be distributed to council prior to next meeting.
Presentation of Ordinances
The Mayor presented Ord. #10-35 ORDINANCE APPROVING THE 2011 TAX BUDGET OF THE VILLAGE OF EVENDALE AND DECLARING AN EMERGENCY. A motion to read Ord. #10-35 by title only was made by Mr. Schaefer, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #10-35 was made by Mr. Vonderhaar, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. A motion to adopt Ord. #10-35 as an emergency was made by Mr. Schaefer, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ord. #10-35 adopted as an emergency.
The Mayor presented Ord. #10-36 ORDINANCE AUTHORIZING THOSE STEPS NECESSARY TO PROVIDE FOR THE EXPANSION OF THE SO-LOW ENVIRONMENTAL EQUIPMENT CO., INC., INCLUDING THE EXEUCTION OF AN AGREEMENT WITH EVENDALE COMMUNITY IMPROVEMENT CORPORATION TO ACQUIRE FROM THE VILLAGE THE LAND NECESSARY FOR THE EXPANSION OF SO-LOW AND THE RECEIPT OF FUNDS FROM THE SALE OF THE PROPERTY TO BE CONVEYED TO CIC AND DECLARING AN EMERGENCY. A motion to read Ord. #10-36 by title only was made by Mr. Vonderhaar, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #10-36 was made by Ms. Smiley-Robertson, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt Ord. #10-36 as an emergency was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously
approved on roll call. Mayor Apking declared Ord. #10-36adopted as an emergency.
The Mayor presented Ord. #10-37 APPROVING ADDITIONAL APPROPRIATIONS IN VARIOUS FUNDS AND DECLARING AN EMERGENCY. Discussion: The ordinance has been revised for monies to come from the contingency fund. A motion to read Ord. #10-37, as revised, by title only was made by Mr. Vonderhaar, seconded by Mr. Schaefer and unanimously approved on roll call. Discussion: A motion to suspend the second and third readings of revised Ord. #10-37, as revised, was made by Mr. Puthoff, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt Ord. #10-37, as revised, as an emergency was made by Ms. Smiley-Robertson, seconded by Mr. Schaefer and unanimously approved on roll call. Mayor Apking declared Ord. #10-37, as revised, adopted as an emergency.
The Mayor presented Ord. #10-38 ORDINANCE ENACTING AND ADOPTING A SUPPLEMENT TO THE CODE OF ORDINANCES OF THE VILLAGE OF EVENDALE, OHIO AND DECLARING AN EMERGENCY. A motion to read Ord. #10-38 by title only was made by Mr. Schaefer, seconded by Mr. Vonderhaar and unanimously approved on roll call. Discussion: This is the first reading.
The Mayor presented Ord. #10-40 ORDINANCE AUTHORIZING MAYOR TO ENTER INTO CONTRACT WITH THE LOWEST AND BEST BIDDER FOR THE MUNICIPAL COMPLEX LIGHTING PROJECT AND DECLARING AN EMERGENCY. Discussion: Money for this project came out of the contingency fund. A motion to read Ord. #10-40 by title only was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #10-40 was made by Mr. Vonderhaar, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to adopt Ord. #10-40 as an emergency was made by Mr. Lohmeier, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. Mayor Apking declared Ord. #10-40 adopted as an emergency.
The Mayor presented Ord. #10-41 ORDINANCE AUTHORIZING MAYOR TO ENTER INTO CONTRACT WITH THE LOWEST AND BEST BIDDER FOR THE 2010 STREET IMPROVEMENT-MONET DRIVE STREET PROJECT AND DECLARING AN EMERGENCY. Discussion: Money for this project will come from prior excess fund from 2009 obligations plus the road project fund. This bid is approximately $30,000 lower then bids from the beginning of the year. Four more streets in Evendale still need to be completed. Monet Drive is the only 20’ wide street and it is a safety factor that needs to be repaired. Mr. Ranz stated that when council rejected the bids in the spring, it was stated that council would look at budget again in the summer and decide if this should be completed. Mr. Snyder stated that if this project
is approved, that the project budget deficit at the beginning of the year will not be different. Ms. Smiley-Robertson stated that she is supportive of this ordinance since funds are coming from prior excess, the cost of construction possibly increasing and the need to repair Monet Drive. A motion to read Ord. #10-41 by title only was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #10-41 was made by Mr. Schaefer, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. A motion to adopt Ord. #10-41 as an emergency was made by Mr. Schaefer, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ord. #10-41 adopted as an emergency.
Other Business:
St. Rita’s festival is this weekend.
Mr. Ranz thanked everyone involved at the 4th of July festivities.
Mr. Cameron stated that 415 people have currently signed up for the Duke Electric Retail Endorsement.
Mr. Schneider asked about progress on deer population. This has to be done in the winter when no leaves. Mr. Schneider asked if the mayor is comfortable with council appointment for Form of Government Committee. Mayor Apking is agreed that he is comfortable with his appointment. He has not tried to sway the committee either way.
A motion to adjourn was made by Mr. Vonderhaar and seconded by Ms. Smiley-Robertson and unanimously approved on roll call. Meeting was adjourned at 7:55.
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Mayor
Attest:
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Village Clerk
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